U3A Central Coast (Tas) Inc
Annual General Meeting
27th November, 2017 at 11.00am
Gnomon Room, Pier 1, Ulverstone.
34 members attended the AGM
Apology received from Jan Hammersley, Sue Ewing, Norma Raspin, Bunty Jackson.
Interim President, Malcolm Wells presented and spoke to his report. He highlighted how the concept formed; the support from neighboring U3A’s; the outstanding and talented range of tutors that have come forward to offer a wide range of courses; the sterling job of the program committee; the availability of office space at Apex House; and the work of the Interim Committee.
Malcolm moved the report be accepted. Seconded by Bev Jennings. Accepted with applause.
Gaye Aitken (Interim Treasurer) presented the Statement of Accounts from the 1st January 2017 to 27th November 2017.
- Gaye advised she would correct the date of the bank balance to read as at 27th November and forward the revised version.
- It was noted that the nominated Auditor is no longer able to assist with auditing the accounts. The newly appointed Committee will nominate a new auditor to perform this task.
- Several questions were asked relating to affiliation, NSW Network, use of funds held in the bank account, insurance. It was explained that:
- Affiliation is with the NSW Network who provide a range of supports and infrastructure such as web support, advice re: Insurance, Finance etc.
- Venue hire costs are likely to reduce when Apex House becomes available as a free office space and also as a venue for programs. The facility is owned by the Apex Club and managed by Switch who will offer space free of charge to community groups.
- Setting a budget with priorities will be a job for the new Committee. Resources for the office at Apex House, a mobile classroom are suggested priorities for the use of some of the balance of funds held at this stage.
- Insurance is brokered through the NSW Network as economies of scale allow for insurance at a small cost per member.
- Gaye moved that the Financial Statement be accepted. Seconded Bev Jennings. All agreed.
Adoption of Rules and Constitution
Time was taken for members to read the constitution and Malcolm highlighted some key sections. Following discussion it was decided that the Committee will formalize the process that tutors’ and class leaders’ costs will be reimbursed (Section 3c).
Malcolm moved that the Rules and Constitution be accepted without change. Seconded Damian Griffin. All agreed.
Election of Office Bearers
Jan Bonde chaired this section of the meeting.
The following members were elected appointed to positions
- Chairperson – Malcolm Wells
- Deputy Chairperson – Jan Bonde
- Secretary – Cheryl Larcombe
- Treasurer – Gaye Aitken
- Public Officer – Ken McKenzie
- Course Co-ordinator to be advised by the Program Group
- Jan Hammersley, Max Cole, Janene Hodgkinson, Sue Ewing and Jane Bennett (Program Team role interest), Maggie Aldhamland, (website role interest)) Bev Jennings, Drew Thomas
Malcolm encouraged members to consider becoming involved in the Committee to strengthen the organization and allow for ease of transition when current officer bearers were on holidays or in the longer term needed to be replaced. He also reminded members that volunteers will be able to offer vital support when the office is open.
Kath Downie also acknowledged the great work of the tutors and the opportunities through U3A to try many new activities and learn new skills. This sentiment was endorsed by all the meeting.
Cheryl Larcombe moved that fees remain at $40.00. Seconded Kath Downie
After discussion about half yearly membership and ‘come and try’ opportunities it was decided and agreed that these are difficult to manage for a number of reasons and the fees will remain at $40 per annum.
Meeting closed 12.05 and everyone enjoyed a light lunch.